Privacy and Data Protection

There follows ICFRA's Privacy Policy a downladable copy of which may be found here:-

The International Confederation of Fullbore Rifle Associations c/o 37 Haste Hill Rd, Maidstone ME17 4LN UK (ICFRA) is committed to protect your privacy and personal data in compliance with the General Data Protection Regulations (GDPR).  Throughout this statement "Personal Data" means any information relating to an identified or identifiable natural person, e.g. name, address, etc.  ICFRA does not process the Personal Data of Minors below the age of 16.

 This document explains ICFRA's processing of Personal Data to ICFRA's stakeholders.  If you have any questions regarding the processing of your Personal Data by ICFRA, please contact the Secretary-General lindsay.peden@ntlworld.com

 I

Data Collected and its purposes.

 1.  Contact persons of ICFRA Member organisations

 ICFRA processes the following information of nominated contact persons of ICFRA's member Organisations:-

  • Name
  • Contact details (email address and telephone number)
  • Optional additional information if provided by the respective person

Such personal data is primarily used for administrative purposes - namely to inform ICFRA member organisations about all relevant organisational and sports-related matters. It allows the marketing  of ICFRA Supervised and other National Governing Body Shooting Competitions and it facilitates performance of the contract between ICFRA and its Member Associations arising from the membership of ICFRA by those Associations

Such personal detail is shared between the contact persons described as above and internally with ICFRA Officers.

Such processing is legitimate in the interests of ICFRA and its contact persons

2.     Individual shooters (which term includes Coaches, Reserves and Team Officials)

ICFRA may process the following information about individual shooters

·       Name

·       Gender

·       Date of Birth

·       Nationality

·       Parent national organisation

·       Competition-related data (including appearance on prize lists, and images and videos produced at competitions)

·       Optional additional information if provided by the respective shooter

 ICFRA processes this information to publish Prize lists, both as an historical record and to permit the comparison of shooter performance as is inherent in sports in general.  Personal data which is used to inform fans, sponsors and other stakeholders is shared on the ICFRA Website www.icfra.com in order to reach the widest possible audience.  Such basis is legitimate in the interests of ICFRA and historical research.

 ICFRA processes special categories of Personal Data, such as Medical data, only when necessary when in the context of the organisation or supervision of competitions in the sport of shooting.  ICFRA may process special categories of Personal Data in the fight against doping which is crucial for maintaining fairness in the sport.  In such cases ICFRA in principle will rely upon specific consent given by the shooter to the processing of such data.

 Article 9(2)(a)  GDPR Consent serves as the legal basis for the processing of special categories of personal data in connection with the fight against doping and in accordance with ICFRA Anti-Doping Regulations. In certain limited circumstances, due to the fundamental importance of doping-free sports, ICFRA must have the ability to process special categories of personal data also in the absence of the athlete's formal consent. These exceptions are covered by Article 9(2)(b), (f) and/or (9)(2)(g) GDPR and are necessary to avoid situations in which an athlete refuses to grant or withdraws his or her consent in order to obstruct anti-doping proceedings. Therefore, unless prohibited by the applicable law, ICFRA's processing of special categories may be required even in the absence of specific consent, if necessary

-        to enable us to commence or pursue investigations related to suspected anti-doping rule violations,

-        to conduct or participate in proceedings related to suspected anti-doping rule violations; or

-        to establish, exercise or defend against legal claims relating to ICFRA, the athlete or both.

II. General information on processing, sharing and the transfer of Personal Data

ICFRA does not sell, rent, or lease any individual's Personal Data to anyone for marketing purposes, and will take commercially reasonable steps to maintain the security of your Personal Data. However, ICFRA reserves the right to supply any such information to any organisation into which it may merge or change in the future. In addition to the processing and sharing of Personal Data as described under I. above, ICFRA processes or discloses your Personal Data to third parties if

-        you gave explicit consent pursuant to Article 6(1)(a) GDPR;

-        this is required for the performance/settlement of a contractual relationship with you (Article 6(1)(b) GDPR);

-        this is required to assert, exercise or defend legal claims and there is no reason to believe that you have an overriding interest in not disclosing your data (Article 6 (1)(f)GDPR); or

-        ICFRA is obliged to do so pursuant to the applicable law, including by subpoenas, warrants, or other orders issued by courts or other state authorities (Article 6(1) (c) GDPR).

ICFRA is an international federation with its headquarters located in Great Britain. ICFRA only transfers your Personal Data to countries outside either of  the European Union or  Great Britain if at least one of the following conditions is met: (i) in the respective state, according to the European Commission, an adequate level of data protection is ensured, (ii) you have consented to such transfer after having been informed of the possible risks of such transfer due to the absence of an adequacy decision or other appropriate safeguards, (iii) the transfer is necessary for the performance of services or the implementation of pre-contractual measures taken at your request as set out in this Data Protection Regulation, (iv) the transfer is necessary for the performance of a contract concluded in your interest between ICFRA and another natural or legal person, or (v) one of the other conditions stipulated in Article 49 (1) GDPR applies.

III. Storage period for Personal Data

Unless agreed otherwise, your Personal Data is stored as long as necessary for the purpose for which it was collected and subject to retention periods as legally required, e.g. according to commercial law or tax law obligations.

IV. Your rights

Subject to certain legal requirements, you have the following rights in relation to your Personal Data:

-        to access the Personal Data held by ICFRA about you;

-        to receive a copy of the Personal Data which you have provided to ICFRA, in a structured, commonly used and machine-readable format (known as "data portability");

-        to have your Personal Data corrected or completed;

-        to opt out of receiving any marketing communications at any time;

-        to restrict the processing of Personal Data (restriction means that such Personal Data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a EU Member State);

-        to object to the processing of Personal Data (objection means that ICFRA may only process your Personal Data for compelling legitimate grounds);

-        to have your Personal Data erased;

-        the right to withdraw any consent you might have given to the processing of your Personal Data by ICFRA (this will not, however, affect the lawfulness of any processing based on your consent before the withdrawal);

-        the right to file a complaint with the competent data protection authority.

If you have a question about this statement or wish to exercise your rights, please contact lindsay.peden@ntlworld.com.  

V. Data Security

ICFRA takes data security very seriously. Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing, as well as the level of risk and severity of any potential violation of your rights and freedoms, ICFRA implements appropriate technical and organisational measures to ensure a level of security which is appropriate considering the aforementioned factors.

VI. Amendments

ICFRA reserves the right to update this Data Protection Regulation from time to time. Any changes to the Data Protection Regulation apply as of their publication in the "Rules" section on this website.

 

 

http://www.icfra.co.uk/ICFRA_Data_Protection_Rules_final.pdf